Position Title: Operations Coordinator or Intern

Position Type: Part‐time contract position, 30‐60 hours/month year‐round with flexible schedule

Compensation: $15‐$20/hour, depending on experience

Location: Combination of remote and travel (when safe) to various Hartford/New Haven area office and venue locations

Reports to: Chief Executive Officer/Executive Director

Preferred Start Date: October 15, 2020

To apply: Send resume and cover letter by October 12, 2020 to cbc@cbc‐ct.org


The Connecticut Building Congress (CBC), a membership‐based non‐profit organization, seeks an Operations Coordinator or Intern in a part‐time contract capacity. The role assists the Chief Executive Officer/Executive Director in serving the board of directors, members and the Connecticut architecture, engineering, construction (AEC) industry. The Coordinator/Intern will support the leadership team’s responsibility to uphold and improve CBC’s brand, programs, membership services, management policies and procedures as it serves its mission. CBC’s mission is to provide a collaborative environment that fosters relationships and contributes to the growth and success of the Connecticut construction industry.

This is an excellent opportunity for mature college student or a professional seeking part‐time flexible employment. For those with little or no formal experience, we are seeking a self‐starter willing to learn management, marketing, and business communication skills, best practices and gain practical experience. Attention to detail, being service‐oriented, and the ability to deal with a multitude of communication and personality types is a must.

CBC encourages all individuals to apply, regardless of age, race, ethnicity, disability, gender, gender identity, national origin, political affiliation, religion, veteran status, or sexual orientation.

Duties:

  • Maintain and update with accuracy the website content
  • Maintain and update information database, including members, contacts, events, procedures and important documents
  • Manage and produce financial reports and maintain financial records in support of Treasurer
  • Attend Programs, Webinars, Socials and other weekly and monthly events (virtually and in‐person when safe). Assist with set‐up, greet and check‐in guests, coordinate 2 with venue staff, ensure guest service, and collect association items and generate attendance reports at conclusion 
  • Set up Zoom and calendar invites for board & committee meetings and webinars and other virtual events. Serve as Production Coordinator and present the welcome and housekeeping items on select virtual events
  • Respond in a timely manner (max. 24 hrs.) to email, telephone, video and in‐person requests from the board, members and other nonmember professionals Register, in advance of event, attendees and sponsors for events, assist with questions regarding the enterprise system, cloud storage, and policies and procedures
  • Communicate, coordinate and collaborate with the CEO/ED, Administrative Assistant, board and members (via telephone, virtually through Zoom and in‐person when safe). Support the committee chairs and CEO/ED in facilitating the meeting discussions and following up on various initiatives
  • Maintain and update the Cloud Storage system of all association governance and operating documents
  • Create, edit and produce documents in Microsoft Word, Excel, PowerPoint for operations, marketing, communications, and printing
  • Additional duties as requested

Education: Prefer at least one or more current or completed AP or college‐level course(s) in business, administration, management, marketing, and/or communications.

Experience: Formal experience is not required, however, one year or more in leadership, administrative, marketing, or coordination role is a plus. Volunteer experience accepted.

Position Requirements:

Availability: Be available during business hours for a minimum of 50% of total billable time, and when group meetings are safe, also be available for 3‐4 hour in‐person meetings both during business hours and a one to two evenings per month

Interpersonal: Excellent interpersonal, written and verbal communication skills. Ability to and comfort‐level with communicating with business professionals via phone, in‐person and email as well as assisting with greeting and networking with AEC industry business professionals. Positive, collaborative, and team‐oriented demeanor and thrives in an unstructured, remote team environment with a diverse, multi‐generational team 3

Attributes: Attention to detail, service oriented, and ability to deal with a multitude of communication and personality types is a must. Able to work independently, take initiative, enjoys learning new things and is committed to quality product and service Present a professional appearance and demeaner

Physical: Able to sit for several hours and handle other typical office duties. Able to lift, move, transport, setup and disassemble typical office laptop, projector and associated cabling, portable event banners, name badges and other table event signage and related materials, weighing up 20 lbs.

Transportation: Reliable transportation and willingness to travel to various locations throughout Connecticut (typically Hartford, New Haven) during and after business hours. Travel time and mileage will be reimbursed.

Work Environment: Remote work space with appropriate conditions for virtual and telephone meetings Ability to store safely association‐provided laptop, projector, event banners, etc. Cell phone with data and text capabilities High‐speed internet access

Technology: Strong, working knowledge of operating computers, cell phones, the internet, email and attachments, Microsoft Word, PowerPoint, and Excel is a plus Experience is a plus, but willingness to learn cloud‐based file storage and collaboration systems (such as Box and DropBox) and enterprise software for associations to maintain contact database, membership status, email marketing and website content management


SPECIAL THANKS TO OUR 2020- 2021 ANNUAL ANCHOR SPONSORS!

        
     

   
     

 


Connecticut Building Congress, Inc. P. O. Box 107 | Rocky Hill, CT 06067-0107

Theresa Casey, FSMPS, CPSM, CBC Chief Executive Officer, On Target Marketing & Communications, (860) 228-0163 or cbc@cbc-ct.org
Grace DelStritto, CBC Administrative Assistant, (203) 934-4831 or cbcadmin@cbc-ct.org 
Lucia Visconti, CBC Operations Coordinator, operations@cbc-ct.org 

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